Writing the minutes of the meeting1/5/2024 Follow your agenda without losing the goal set for each topic. Take the time to tell and hear stories and ask for different points of view but keep the focus on ideas and objectives to stay on time. Manage meeting time : the biggest difficulty in a meeting is keeping the time allotted for the meeting. You must build your notes as the meeting progresses: a good way to organize your note taking is to differentiate the actions from the remarks as well as to note the different actions per person with a deadline. Periodically summarize the key points and ask for agreement to ensure that the action plan is understood by all participants. Otherwise, you might find yourself on the sidelines of the meeting too busy taking notes. The main problem with notes is that they take a long time to be properly written down, and that they need to be sent quickly after the meetings to let everyone know their next actions. But they need to be written appropriately and distributed on time. Conduct The MeetingĮffective meeting minutes are a huge contributor to successful meetings. Start with the agenda review : This is a good way to give participants a chance to understand all the pre-defined topics, their purpose and the desired outcomes.Ĭlarify the type of participation and interaction desired.Īssign a note taker if that’s not you. Don’t forget to welcome attendees and thank them for their time. First, always start on time : it respects those who show up on time and reminds late-comers that the scheduling is serious.
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